Rolling stock register
Keep a central record of steam, electric, diesel and other internal-combustion locomotives, plus carriages and wagons. Record gauge, manufacturer, model, construction year, photos and notes.
Everything you need to keep your railway organised
RailStock is built around the day-to-day requirements of miniature railway clubs, private owners and commercial operators, with different access permissions for different users.
Inspections and checklists
Complete structured inspections using stock-type templates. Record pass, fail or not applicable results, notes and fitness for running, and retain previous inspections for reference.
Annual servicing
Track last and next service dates, with railway-configurable inspection and servicing intervals of 3, 6 or 12 months for different types of stock.
Running notes and safety reports
Drivers and authorised users can submit routine notes, Action Required reports or STOP reports. Serious concerns affect the stock's operational status until resolved by an authorised person.
Steam boiler certification
Record boiler details, steam tests and hydraulic tests, with certificate dates, expiry tracking and authorised boiler inspector approval. Missing or expired certification can place a steam locomotive under a separate boiler STOP.
QR codes and labels
Generate QR codes for individual items of stock, weatherproof labels or railway posters. Scanning opens a public read-only summary of the vehicle and its current status.
Roles and permissions
Give Site Administrators, Managers, Drivers, Reporters, Inspectors and Guests access appropriate to their duties. Inspection authorisation can be controlled for particular stock.
Email notifications
Choose notifications for STOP reports, actions, running notes, inspections and servicing. Site-specific email preferences help users follow the records relevant to them.
Railway noticeboard
Publish information for members of your railway, view recent notices and keep an archive of earlier announcements. Important notices can be shared across railway sites by the system administrator.
Printable records
Print inspection sheets and fleet status reports for meetings, operating days and records. Produce QR posters and individual rolling stock labels.
Manuals and resources
Link operators' manuals to rolling stock and access a searchable resource area containing relevant manuals and technical guidance.
Multiple railway sites
Each railway has its own users and fleet records. Authorised transfers and private-owner links support stock that moves between railways while retaining its history.
At a glance: your railway's fleet status
Quickly review stock records, operational restrictions, upcoming service dates and items needing attention. A unique RailStock registration number helps identify each vehicle consistently.